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Business Voice Mail System Resources
Featured Business Voice Mail System Article
One-Stop Message Center - Unified messaging stream You're traveling on business. You've just spent the day in long, exhausting meetings ó and you're facing more of the same tomorrow. Back at your hotel, you want to order room service and crash early. But first you have to look for an important communica By: Jennifer Schu You're traveling on business. You've just spent the day in long, exhausting meetings - and you're facing more of the same tomorrow. Back at your hotel, you want to order room service and crash early. But first you have to look for an important communication from a client. You spend the next two hours checking - and re-checking - your voicemail, email and the hotel fax. By the time you sift through it all, your eyes are bleary, it's nearly midnight - and you still haven't found what you're looking for. The good news is there's a technology called unified messaging that can make your life easier. You no longer have to spend half your workday chasing down phone calls emails and faxes; rather, they chase you. You can even choose to be instantly alerted of the most urgent ones. You'll spend less time going through your communications and more time on the strategic tasks that will help you build your business. Ideal for Busy Professionals Handling customer interactions efficiently and well is the key to building successful business relationships. Yet a recent study published in The Wall Street Journal found that the average worker sends and receives more than 200 messages per day. If you're like most professionals, you probably spend as much time managing your messages as you do attending to critical projects. That's why unified messaging is so helpful. It lets you check all of your points of contact in one fell swoop. All of your messages ó phone, fax and email ó can be retrieved at once. They're deposited in one central, private "in box," in one logical queue. All you have to do is dial in to a single phone number, or access a password-protected Web page via a PC, laptop, Personal Digital Assistant (PDA) or Web-enabled cell phone. With the phone method, faxes and emails are read to you by an anonymous electronic voice. With the Web method, you can read your faxes and email yourself and hear the actual voices of those leaving messages coming out of the computer (provided it's equipped with speakers). Nicole Perez, who runs a Web design firm, used to spend a lot of time in her car retrieving messages and returning clients' calls on her cell phone. She wished there was a way to check for all of her voice, email and fax messages when she was away from her PC. She discovered Office Domain's Message ASAP, a unified messaging software program that not only allowed her to access all of her messaging at once, but also offered an added service, Alert ASAP, that sends instant notification of her most urgent voice, fax or email messages to her pager or cell phone. Unified messaging "definitely kicked my business into a whole new level," she says. "And it's made my life easier." Great for Small Business Owners As you're well aware, sole proprietors and small business owners must be available 24/7 to clients. You're especially under pressure to be personally responsible to others, more so than an individual in a large organization.....[MORE]
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